Activity 5 will ensure that a sound and effective project management is performed on both consortium and beneficiary level. Relating the consortium level, this deals with monitoring and management of scope, technical progress, resources and quality of the project results. An organisational structure was set up to ensure the coordination at consortium level as well as the quality assurance and control of the deliverables.
The following bodies are part of the organisational structure of the Action:
All beneficiaries are represented in the Consortium Board which acts as the supervising body of the Action. The Consortium Board monitors and analysis the progress of the Action, including of the milestone reports. The Consortium also selects the members of the IT Architecture Board. Representatives of DG MOVE and INEA will be invited to participate in the Consortium Meetings.
The Project Board is responsible for the overall direction of the Project. The Project Board will assess and verify the technical execution of the Action, assist the project coordinator in periodically reporting at the Consortium Board, e.g. as regards the achievement of milestones, action status reports and financial statements, and analyse the progress of the Project in relation to other complementary or similar ongoing EU projects or initiatives and provide guidelines on the content of the deliverables as well as recommendations on future cooperation with these projects.
The Project Board consists of the Coordinator and Activity Leaders. Representatives of DG MOVE and INEA will be invited to participate in the Project Board. Depending on the agenda, the IT Architecture Board will occasionally be invited to participate in the Project Board meetings.
The Coordinator, the Dutch Ministry of Infrastructure and Water management, is the single point of contact between the European Commission and the Consortium and responsible for the overall project management. The Coordinator will prepare all work for the Consortium Meeting and the Project Board and will be in direct contact with all beneficiaries and participating countries. . The Coordinator will also organise the work of an IT Architecture Board and the Peer Review team.
Each Activity Leader is responsible for coordinating the execution of the works of the related Activities
Peer Review Group
The Peer Review Group will consist of 3-5 external advisers that will validate the Milestone reports of the Activities 2 and 3. The experts will be selected by the Coordinator and approved by the Consortium Board based on the IT knowledge and experience criteria. The Peer Review Group Milestone reports will be written and published without validation by the FEDeRATED beneficiaries.
IT Architecture Board
The IT Architecture Board consists of 6 IT experts, employed or contracted by the beneficiaries, who will assist Activity leaders in their work. The required expertise of the Architecture Board allows to validate and guide the Action performance based on state-of-the-art development on data sharing practices in logistics and relevant technological developments. The Board will serve as a sounding panel assisting the Activity leaders in their work. The IT Architecture Board will also relate to the work of the DTLF. They will meet based on the request of the Activity leaders and the coordinator.
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